How to Print Photos: The Ultimate Guide to Printing Gorgeous Images

how to print photos

Are you looking to print your photography, but you just don’t know where to start?

You’re not alone. Printing your photos can be a real struggle. There are so many questions to consider, including:

  • What printing medium should you use?
  • How do you prepare a file for printing?
  • Should you print at home or order from a printing company?

And much, much more.

Fortunately, these questions aren’t quite as complex as they seem. And once you’ve gotten the hang of it, you’ll find that printing your photos is downright easy.

In this article, you’ll learn everything you need to know about how to print photos. You’ll come away with the knowledge to produce gorgeous prints–with very little effort.

printer with photo
Soon, you’ll be making stunning prints!

Are you ready to start printing your photos?

Then let’s go.

How to Print Photos: Table of Contents

To skip to a specific section, go ahead and click the link below:

  1. Why Print Your Photos?
  2. Printing Materials: Canvas, Acrylic, Metal, or Paper?
    1. Canvas Prints
    2. Acrylic Prints
    3. Metal Prints
    4. Paper Prints
  3. Glossy Versus Matte
  4. Should You Print From Home?
  5. Choosing a Printing Lab
  6. Preparing Your Photos for Printing
    1. How to Ensure Color Accuracy in Your Prints
    2. How to Choose the Proper Printing Resolution
    3. How Do You Calculate the Resolution for a Print?
    4. How to Enlarge Photos
    5. The Best File Types for Printing
    6. Processing Your Photos for Printing
    7. Keep the Medium in Mind: Setting the Final Size

Why Print Your Photos?

You might be asking yourself:

Why print your photos? What’s the point? Gone are the times where you had to go to the printer to see your photos. These days, you can just boot up your computer, and–voila!–your photos are there.

But despite the ease with which we can now view our photos, there are still compelling reasons to create prints.

photo printing
Printing your photos can be very valuable!

Starting with:

1. Printing Your Photos Lets You Appreciate Them More Fully

When you have thousands of photos on your computer, things can get…cluttered. Messy.

And it becomes hard to appreciate your best photos, when they’re kept among many other less interesting snapshots.

Plus, you can only view your photos when you’re on an electronic device. They’re right there–until you power things down for the day.

Wouldn’t you like to keep your photos on more permanent display? Wouldn’t you like to fully appreciate the best of the best, the shots that you’re proud of?

That’s where printing comes in.

photos on wall how to print photos
Printing allows you to appreciate your work more fully.

If you print your photos, you can hang them wherever you like–and they’ll always be there. They’ll be permanent. You can gaze at your printed photos and be proud of them.

2. Printing Your Photos Helps Keep a More Permanent Record

Here’s a problem with digital images:

Electronics fail. Accidents happen. Storage drives get lost.

And then your precious photos, the ones that took you years to create, are gone–in a heartbeat.

Unless you’ve printed them. Because prints are a permanent copy of your hard work. Prints can last for decades–even centuries.

The bottom line:

Once you’ve printed your photos, you don’t have to worry about losing them. Because you’ll always have them–in physical form!

3. Printing Your Photos Allows You to Display Work at Galleries and Art Shows

If you’re looking to make money as a photographer, then printing your photos can make a lot of sense.

One of the ways photographers make money is through galleries and art shows. And you can’t participate if you don’t have prints!

how to print photos art show
If you print your photos, you can participate in art shows.

Of course, there are online options for making money with your photography (e.g., selling stock photos). But galleries and art shows are definitely something you should consider. And if you decide to try them out, then you’ll have to make some prints!

If you’re still not convinced that you should print your photos, watch this video:

Which brings us to the next section:

Printing Materials: Canvas, Acrylic, Metal, or Paper?

Now that you understand the value of printing your photography, it’s time to ask yourself:

What printing medium should you choose?

You have a number of options. But here are the most popular choices:

  • Canvas
  • Acrylic
  • Metal
  • Photo paper
photo printing options
There are many options to print photos

Now, each of these printing mediums comes with its own pros and cons. None is obviously better than the others. The key is to think about how you’d like to use your prints, and go from there.

To help you decide, I’ve prepared a brief rundown of each printing material:

Canvas Prints

Canvas prints involve printing your images on canvas: a textured material used in traditional art (e.g., oil paintings). The canvas is then wrapped around a frame.

Canvas gives your photos a more subdued, stately look. It works great in just about every situation: galleries, art shows, and interior design.

Canvas produces slightly more textured prints–which is excellent for creating a more traditional look.

One of the wonderful things about canvas is that it requires no accessories for display. Once you’ve created a canvas print, you’re basically set; you don’t need a frame. You can just hang it on your wall.

Canvas prints are very durable, which makes them perfect for higher-humidity environments, such as bathrooms.

And while canvas prints aren’t cheap, they’re not the most expensive of the printing options. Plus, they may save you money in the long run, especially since they don’t require frames or mats (unlike traditional prints).

canvas prints
Canvas prints give a more traditional, subdued look.

I recommend you choose canvas prints if you want:

  • A more traditional-looking print
  • Decent prices
  • Less hassle (because you don’t have to choose mats or frames)
  • A durable print without fingerprinting or glare problems

Acrylic Prints

Acrylic prints involve embedding your image in acrylic (also known as plexiglass). This is done in two ways:

  1. Your photo is printed on paper and then acrylic is placed over the paper
  2. Your photo is printed onto the acrylic itself

Regardless of the method you choose, acrylic prints look sleek and modern. And acrylic is a great medium for featuring strong, bright colors. They look perfect in galleries, art shows, or a modern-style interior.

acrylic prints
Acrylic prints are sleek and modern.

Like canvas prints, acrylic prints come ready to hang–no additional framing is necessary. This makes them a low-hassle, high-quality print option.

The main drawback of acrylic printing is the price: Out of the four options discussed in this article, acrylic tends to be the most expensive.

Choose acrylic if you’re looking for:

  • Modern, sleek prints
  • Medium to high prices (you don’t mind paying more for a modern look)
  • Vibrant colors
  • Display in a carefully lit environment (acrylic prints do have glare)

Metal Prints

Metal prints involve printing directly onto a metal sheet–which (like acrylic) produces a sleek, modern, fine-art look.

Metal prints come ready for hanging. They’re also quite durable, able to handle high-humidity environments such as bathrooms and kitchens.

metal prints
Metal prints look bright, vivid, and amazing.

One of the great things about metal prints is their color: Metal produces a brighter look, which ensures that more vibrant tones stand out.

When it comes to price, metal prints are on the higher end. They tend to be a bit more than canvas, but less than acrylic, making them an excellent option for a more price-conscious, modern-looking home.

woman with metal print
Metal prints look incredible!

Choose metal if you’re looking for:

  • A brilliant, lustrous print
  • An ultra-modern look at a decent price
  • Durability

Paper Prints

Paper is the most traditional photo printing method. It generally involves printing your images onto archival-quality paper (for longevity). Paper printing is used by artists all over the world.

While paper prints may not offer the same sleek, modern look of acrylic or metal, you do have a lot of flexibility when it comes to aesthetic. You can pick a sleek frame, a quirky frame, or a more traditional frame–and you can even change it over time, so that a modern-looking print becomes something more subdued.

Unfortunately, the flexibility of a paper print is also its main downside:

Paper prints require some work before they can be displayed. 

Once you have the print in-hand, you generally have to mount it, mat it, and frame it–all of which require time and effort. This can add up, especially if you’re working with a large batch of prints.

photos in frames
Framing your work can get expensive!

While paper prints are far cheaper than acrylic, metal, or canvas, there are hidden costs. Frames can be very expensive. And mats can add up, too.

That said, there are ways to keep the costs down; for instance, choosing less expensive frames and non-museum quality mats. Yes, this will decrease the overall look and longevity of your photos. But it’s a reasonable compromise if you’re on a strict budget.

Plus, not every print needs a frame. If you’re selling at an art show, you can mat a large number of photo prints, but leave out the frame. Then you can put them in print bins for a lower-priced option. This is fairly standard; most people like to choose their own frames, and will remove any frame that you choose.

printer printing a photo
You don’t always need a frame on your photos.

And going with paper makes a lot of sense if you’re looking to make smaller prints–for a photo album, a scrapbook, an art project, or even to stand up on your office desk. With canvas, metal, or acrylic, this would get pricey, fast, especially if you plan to make a lot of them. But with photo paper, you can make a lot of smaller prints for cheap (and you can add frames for cheap, too, if they’re small).

I recommend you go with photo paper if:

  • You’re looking for a more traditional, classic aesthetic
  • You’re on a budget
  • You’re looking to make lots of smaller (e.g., 5×7 or 8×10) prints
  • You don’t mind doing some extra work to hang the prints

Now, if you decide to go with paper prints, you have another big question to ask yourself:

Glossy or matte?

Glossy Versus Matte

Glossy and matte are the two main types of photo paper prints. Glossy prints are brighter and more reflective, whereas matte prints emphasize texture and offer a more subdued look.

So which should you choose?

In general, I recommend you go with matte–unless you have a specific reason to choose glossy. While glossy prints do look a bit more vivid, the glossy coating causes glare. And the textured, fine-art look of matte prints makes them ideal for art shows and photo exhibits.

Most professionals who use photo paper lean in this direction. If you go to a local art show, you’ll notice that most prints are matte, not glossy, for the reasons I’ve described above.

Should You Print From Home?

While discussing different printing mediums, I talked a lot about prices. And it’s important to note: Printing your photos, especially if you want larger sized prints (i.e., bigger than 8×10) can get very pricey, very fast. This can be a serious problem if you’re looking to create large acrylic, metal, or canvas prints–and large paper prints aren’t cheap, either.

Which probably gets you wondering:

Would it be cheaper to print from home, e.g. with a photo printer under $200 or even using one of the best photo printers?

print from home printer
Photographers often wonder whether it makes sense to print from home.

You probably know this, but I’ll say it anyway: If you want a metal, acrylic, or canvas print, then you should use a professional lab. The equipment and materials involved in these processes are technical, pricey, and dangerous.

If you want paper prints, then here’s my answer:

Print from a lab, unless you don’t mind very low-quality prints–or you’re planning on making a huge number of high-quality prints.

Why?

Unless you’re okay with very low-quality prints, you’re going to be much more satisfied with the results from a photo printing lab (and there are lots of great labs that you can find online, which I discuss in the next section). These days, small prints are quite cheap–and they’re going to look better than what you can get with your standard printer. I’m talking primarily in terms of sharpness, color accuracy, and even things like ink bleed.

online printing company
If you use an online printer, you’ll save money and get good results.

(Though it can definitely be fun to print on the fly with a good portable printer – straight from your phone. These prints won’t look amazing, but sometimes it’s not just about the quality.)

And unless you have access to a large format printer, you’re only going to be able to print up to around 8×10–which is fine for a few home prints but is rather small for any dedicated interior design, art show, or gallery.

On the other hand, printing from home does make sense if you’re a professional photographer who sells prints for a living. In that case, you should invest in the equipment you need to do high-quality, show-worthy prints. The up-front costs will be high, but you’ll probably save money in the long run.

Epson photo printer
If you want to print large from home, you’ll need a specialized printer.

Here’s the bottom line:

  • If you’re looking to create acrylic, metal, or canvas prints, use a lab
  • If you’re looking to create high-quality paper prints, use a lab
  • If you’re okay with low-quality prints and want to save a bit of money, try using a home printer
  • If you’re looking to create a huge number of high-quality prints and are willing to invest a lot of time and energy, buy a professional photo printer and work from home

Choosing a Printing Lab

If you decide to get your photos printed, then you’ve got another choice ahead of you:

What printing lab should you choose?

First, I recommend that you use an online printing lab–unless you need a lot of custom work done, in which case it might make more sense to discuss things with a local lab.

Many online printing labs are extremely professional, and will give you amazing prints at a lower cost than local labs.

Pictorem website printing company
Online printing labs produce amazing prints.

When choosing a printer, you should look for a few things.

First, good customer support. If there’s a problem with your print order, or you’re struggling to figure out a part of the order process, then this becomes essential. Labs with good customer support are so much easier to work with.

Second, high-quality prints. Technically, this involves sharpness, color accuracy, and some additional concerns. But this is a ‘you know it when you see it’ type thing. If the printing quality is bad, you’ll notice it immediately.

Third, shipping and processing. You want shipping to be decently priced, and you want it to be fast. You don’t want to wait for a month to receive your order.

While this might seem like a lot to consider, here at PhotoWorkout we’ve evaluated countless photo labs. And so we can easily recommend some of the best photo printing services available online. If you’re looking to create photo paper prints, go with:

  1. ProDPI
  2. Mpix
  3. Nations Photo Lab
ProDPI printing lab
ProDPI is a great printing option!

If you’re looking to create canvas prints, go with:

  1. CanvasPop (read our CanvasPop review)
  2. Canvas Champ (read our CanvasChamp review)
  3. CanvasDiscount (read our Canvas Discount review)
canvas print company
There are some amazing online canvas printing companies, including CanvasPop and Canvas Champ.

If you’re looking to make metal prints, go with:

  1. Pictorem
  2. Canvas Champ
  3. Bumblejax
bumblejax metal prints how to print photos
Bumblejax produces some amazing metal prints.

If you’re looking to create acrylic prints, go with:

  1. Nevada Art Printers
  2. Canvas Champ
  3. Bumblejax
Nevada Art Printers acrylic print
Nevada Art Printers do amazing acrylic work.

Preparing Your Photos for Printing

Now it’s time to get into the more technical (but still interesting) stuff:

How do you actually prepare your photos for printing?

beautiful prints
Preparing your photos for printing is an important step of the process.

It’s an important question–for a few reasons.

First, because you want to make sure that you prepare your photos at the right size. If you don’t, you’ll end up with prints that are okay from a distance, but look very bad up close.

Second, what you see on your monitor isn’t usually what you’ll get from a printing lab. And you don’t want to order a whole batch of prints, only to find them looking disappointingly drab, dark, or soft.

So let’s dive right in, starting with color accuracy.

How to Ensure Color Accuracy in Your Prints

This can be one of the most frustrating parts of creating prints–if you don’t approach it carefully.

calibrate your printer how to print photos
If you’re not careful, your prints won’t look the way you expect!

You see, every monitor will display the same photo slightly differently. This has to do with the monitor settings: the brightness, the saturation, and more.

This means that a photo might look amazing on your monitor. But when you receive the print, it could look desaturated and muddy.

So how do you ensure that your prints look the way you want?

There are two ways to do this–the involved way, and the quick and dirty way.

The involved way requires calibrating your monitor. This uses a monitor calibration tool and some monitor calibration software. The tool evaluates the colors on your monitor, and shows you how to match them to a known standard (a standard that is used by all high-quality printing companies). This will make sure that the colors of your print are accurate and reflect the colors you see on your computer monitor.

Unfortunately, calibrating your monitor can be fairly expensive. That’s why you might be interested in the simpler method.

The quick and dirty method simply involves getting small proofs done of a few photos. Many printers will do these for free, or for very cheap.

When you receive the proofs, you can compare them to your monitor. Then you can compensate for the deficiencies of the photo in post-processing. That is, if your prints are undersaturated, you can add a bit of saturation, if your prints are too dark, you can brighten them, and so on.

If you’re going to be doing a lot of printing, it probably makes sense to just calibrate your monitor. The quick and dirty method is less convenient, and it won’t ensure total accuracy–it’ll just get you decently close to your desired outcome.

One thing to note is that monitor calibration will ensure color accuracy–but won’t necessarily ensure prints that are perfectly identical to your monitor. This is because different printing mediums have their own special look. Metal and acrylic prints look more vibrant, whereas matte and canvas prints tend to be more subdued. Plus, there are additional factors that affect the way your prints look, including color profile (which I discuss below).

How to Choose the Proper Printing Resolution

One question that people often ask:

How big can I print? 

In order to answer this question, I want to briefly talk about digital and in-print resolution.

When you take a photo, your camera basically produces an image that is displayed in single dots of color, called pixels. Depending on the size of your camera sensor (that is, the megapixel count), your image will have more or fewer pixels. More pixels is generally better: The more pixels you have, the larger you can print.

printing sizes metal prints how you print photos
Original pixel count is important for calculating print sizes.

Here’s why:

While digital devices display pixels, a photo print doesn’t use pixels. Instead, we talk about photo prints in terms of dots of color. The number of dots in a print is ultimately translated into dots-per-inch, or dpi. And dpi is the key metric used in printing photos.

This makes intuitive sense: A print has tiny dots of color, corresponding to the pixels in a digital image. Say that you use an image that is 900 pixels long. If you print that image, you’ll end up with an image that’s 900 dots long.

Now, if you decide to print that 900 pixel (or dot) photo at 3 inches long, that means it’ll have 300 dots-per-inch, or dpi.

But if you decide to print that 900 dot photo at 6 inches long, the print will only have 150 dpi.

So why is this important? 

The higher your image’s dpi, the better the print will look. If you want to print a photo at giant sizes, you’re going to need to have a lot of pixels. Otherwise, you’re going to end up with a terrible looking print–where you can see every individual dot.

One more thing to consider is viewing distance. If you’re 20 feet away from a print, the dpi count can be low and the photo will still look okay. But if you’re a foot from that same print, it will look far worse.

man viewing photo
The distance between the person and the photo is important to consider.

So what resolution should you use for prints? And how big can you go?

This is something of a subjective question because some people don’t mind lower resolution photos, especially at larger viewing distances. And some people prefer to viewer prints from smaller distances than others.

But I’d recommend you use a standard of 300 dpi. 300 dpi is the industry standard for paper prints. If you can go higher, do it; 400 dpi can look slightly crisper.

If you’re using metal or canvas prints, you can get away with lower dpi, especially at larger sizes. And again, the greater the viewing distance, the lower the necessary dpi.

As a rule of thumb, once you’ve dropped below 300 dpi, use the highest dpi possible. There’s no reason to print at 200 dpi if you can print at 250 dpi.

How Do You Calculate the Resolution for a Print?

Once you know how it works, calculating the proper resolution for printing is easy. All you have to do is take the desired dpi and multiply it by the desired number of inches on each side of the print. That will give you the resolution that you’ll need to print at that size.

canvas prints
Plan to print at 300 dpi, and calculate the required resolution from there.

If you want to print at 300 dpi, here’s the resolution you’ll need:

  • For an 8×10 print, you’ll need 2400 pixels by 3000 pixels
  • For an 11×14 print, you’ll need 3300 pixels by 4200 pixels
  • For a 16×20 print, you’ll need 4800 pixels by 6000 pixels

Notice that your camera’s resolution will prevent you from going past a certain printing size. If you want an 11×14 print, you’ll need a camera with 3300×4200 pixels, or 13.86 megapixels.

If you want a 16×20 print, you’ll need a camera with 4800×6000 pixels, or 28.8 megapixels.

How to Enlarge Photos

What do you do if you want to create a print, but your image file is just too small?

One answer is to enlarge your photo. Programs that enlarge your photos will use complex algorithms that add pixels to your image–and creates a larger file.

You should be careful with enlarging your photos, however. An enlargement will never look quite as good as an original because no software is perfect. And if you do decide to enlarge your photos, make sure you use dedicated enlarging software, which will give you much better results.

A good option is ON1 Resize 2018, which is designed for enlargements.

ON1 Resize 2018
Use ON1 Resize to enlarge your photos.

Take note: If you carefully enlarge your photos, the enlargement will look much better than simply printing at a reduced dpi. So enlargements do have their place–you just have to do it well.

ON1 Resize
ON1 Resize will get you some gorgeous large prints.

The Best File Types for Printing

When you’re ready to export your photo for printing, you’ll run into the question of file format. Should you print a JPEG? A PNG? A TIFF file? Or something else?

In general, JPEGs work fine, especially if you’re not printing large. But if the quality is essential, I’d go with TIFF files–unlike JPEGs, TIFF files aren’t compressed. So a TIFF file will get you slightly higher quality than a JPEG.

In order to use TIFF files, however, you must start with an image in a TIFF or RAW file format. It makes little sense to convert a JPEG to a TIFF file–the JPEG will already be compressed, leading to an equally low-quality TIFF.

printing your photo
You can easily print using JPEGs.

Processing Your Photos for Printing

As I’ve discussed above, the images you see on your computer monitor are not always the images you get as prints.

Even after you calibrate your monitor, there are two modifications you should make to your prints before sending them off to the printer.

First, you should heavily sharpen your image files. In fact, you should sharpen them to the point that they look a bit oversharpened on your monitor. When you receive the prints, they won’t look oversharpened; they’ll look just right.

Second, you should make sure you choose the right color profile.

Color profiles are fairly technical, but they basically make sure that the colors turn out the way you want them to. Most consumer printing services recommend the sRGB color profile, which is used for display on the web. However, if you’re going for perfection, use the Adobe RGB color space (and a printer that supports it). This will ensure a wider gamut of colors for your prints.

(If you’re unsure about which color space to choose, ask the printing service for a recommendation–different services support different color spaces.)

Keep the Medium in Mind: Setting the Final Size

Now you should have a good working knowledge of the steps involved in printing your photos. And you’re almost there!

However, there’s one more thing that you should know:

Depending on the printing medium you choose, you may need to tweak the final size of your image.

canvas wrap corner
Pay attention to your printing medium, and make any necessary changes.

For instance, if you’re printing on photo paper, you should add a slight border to your photo–otherwise, the mat will clip the edges.

Just be mindful of these possibilities, and ask your printing service what they recommend. That way, you won’t end up printing a huge batch, only to become frustrated when nothing comes out the way you like.

How to Print Your Photos: Conclusion

Now that you’ve read this article, you should be pretty print-savvy.

Printing can be intimidating, but you have the knowledge to go out and start printing your own images.

So get printing!

how to print your photos gallery

Article by Jaymes Dempsey, professional macro photographer at Jaymes Dempsey Photography.